An application letter for school leaving certificate (SLC) is written to get the release from the previous institute or organisation you were studying at.

You need to write an application letter to get the school leaving certificate from your last institution.

While writing the application letter, you have to mention the reason behind it. Also mention that you have cleared all the dues and submitted the library books, if any.

It can be written by the parents or the students themselves requesting the institutions to issue the certificate.

Here, you can get the step-by-step guidelines how to write an application letter for the certificate.

Also you can download the worked out samples which are very helpful especially for Class-X & Class-XII CBSE students.

 

Table of Contents

1. Why should you write an application letter for SLC?
2. Tips for school leaving certificate
3. Format of application letter for school leaving certificate
4. Worked out examples and Free Downloads
5. Conclusion

 

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Why should you write an application letter for SLC?

Below are the most common reasons to write the application letter:

• you want to take admission in other school or college for higher studies
• your father got the transfer in his job location
• you have completed the course and there is no further courses available in that previous institution to continue your study
• the new school will ask you to submit the certificate issued by your previous institution as a proof that there is no pending due or they have “no objection” to get new admission in any other institute

Also there may be some more reasons to write an application letter for school leaving certificate. If you know the format and the writing tips, you can write the application letter based on your actual requirement.

 

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Tips for school leaving certificate

Follow the below tips to write an application letter in a proper way:

1. Follow the prescribed format to write the application letter.
2. Clearly mention the reasons behind writing the application letter.
3. Write in a polite way and use only formal words.
4. Include your name, class, roll number and contact detail clearly.
5. Avoid any grammatical or punctuation error.
6. Write in a precise and specific way.
7. Mention that there is no pending due in the institution and you have already returned the belongings such as library books, reference copy etc., if any.

 

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Format of application letter for school leaving certificate

The application letter should follow the prescribed format.

Let’s check below the format:

Receiver’s address:

Write down the recipient’s address along-with the name of your institution.

If you are writing to the Principal or Headmaster of your school, you can write “The Principal” or “The Headmaster”.

Subject line:

Leave one line below the recipient’s address and write down the subject line.

The subject line must be written in one line only.

Typical subject line is:

“Application letter for school leaving certificate”.

Salutation

Start with “Dear Sir/Madam” or “Respected Sir/Madam”.

Use a comma (,) after the salutation.

Body of the letter

This can be sub-divided into three parts:

Part-1: Your introduction and class details you attended last.

Part-2: Write down the exact reason why you need the certificate.

Part-3: Draw a conclusion by thanking the authority for his/her time and consideration.

Typical conclusion that you can use is like:

“I will be grateful to you for issuing the school leaving certificate”.

Complimentary Closing

A complimentary closing is a polite way to convey your regards to the recipient.

You can use “Yours sincerely” or “Yours obediently”.

Use a comma (,) after the complimentary closing.

Sender’s name, signature and contact details

Leave another couple of lines for writing your name with the contact details and signature.

Mention the class, section and roll number you attended last.

Date:

Leave one line below the contact details and put the date of writing the letter.

 

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Worked out examples and Free Downloads

Example-1: Application letter for school leaving certificate by parent

To, The Principal, Loreto Convent School. 12/1, Rabindra Sarani, Kolkata. Subject: Application letter for school leaving certificate Respected Sir, My son, Snehanshu Roy, studies in your school in Class-I, Section-B. I request you to issue the school leaving certificate for my son on urgent basis due to the unavoidable situation. Since I am working as a Government employee in banking sector and my job nature is transferable, I have to leave my current city in the first week of next month. Also it’s quite impossible to leave my family here and move forward to my new location alone. Further, please note that all of the dues are already cleared and the library books are also returned back to the concerned department. I will be highly obliged to you if you kindly issue the school leaving certificate at the earliest. Thank you for your time and consideration. Yours sincerely,   Diptesh Roy (Father of Snehanshu Roy) Class-1; Section-B Roll No.: 15 July 27, 2020

 

Example-2: Application letter for school leaving certificate by student

To, The Principal, St. Xavier’s School. 12/1, Park Street, Kolkata. Subject: Application letter for school leaving certificate Respected Sir, I, Sumit Nandy, study in your school in Class-VI, Section-A. I request you to issue the school leaving certificate on urgent basis due to the unavoidable situation. Since my father is working as a Government employee in banking sector and his job nature is transferable, we have to leave our current city in the first week of next month. I have my younger sister of 3 years old and we can’t continue staying here without my father. Further, please note that I have already cleared all of the pending dues and also returned back the library books to the concerned department. I will be highly obliged to you if you kindly issue the school leaving certificate at the earliest. Thank you for your time and consideration. Yours sincerely,   Sumit Nandy Class-VI; Section-A Roll No.: 11 July 27, 2020

 

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Conclusion

You need to write the application letter anytime the situation arises to change your current institution. Even it may be in the middle of the academic year.

Always mention the specific reason to request for the school leaving certificate.

Be genuine and don’t show any false statement while writing the application letter.

Have you ever written an application letter in your life?  Share your feedback and put your comment in the box below.

 

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